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When asked: "Do you intend to do after
this?", The young are usually answered: "I will do a business owner,
will make a speaker, want to succeed, want to contribute ...". But most of
you never again have a coherent plan intended to realize it. The skills you
need to plan.
The reason for not paying attention or can not be
determined due to their plans for young people lacking goals or objectives that
are vague. When you set goals whether short term or long term will themselves
as a business owner, will be a software programmer, researcher, scientist,
social activities ...
to be able to contribute, contribute more to
society, you need to have a coherent plan to implement each step. A plan
prepared carefully and are updated regularly editing will help you with
specific steps and assess the quality of their work on the road performing
their projects.
I. WHAT IS A PLAN?
The plan is a set of activities sorted according to
schedule, with deadlines, resources, determine the specific objectives and
determine the best approach ... to make a final target has been set . When you
set up the plan of management thinking you will more systematically to
anticipate the impending situation. You will coordinate all resources of
individuals and organizations to create a synergy that can hold "nose
attack" on his ultimate goal is directed toward. Besides, you will also
easily check and supervise effectively implement their projects.
II. WRITE a plan
To establish a detailed plan, specific and science,
you can use the method 5W1H2C5M include the following elements:
Download Documents
- Define objectives and requirements of the 1W (why)
- Determination of the content of the 1W (what)
- Identify 3W (where, khi, who)
- Determine how to perform 1H (how)
- Identify methods of control and inspection 2C
(control, check)
- Identify resources for implementation 5M (man,
money, material, machine and method)
1. Define objectives and requirements (Why)
When to do a job, the first thing you need to ask
yourself is:
- Why should I do this?
- It makes sense how to organize, my department?
- Consequently, what if I do not make them?
When you perform a job, the first thing you should
consider why that is ripe for such content. Once identified requirements,
goals, you will always focus on the job at the target and evaluate the
effectiveness of the final.
2. Determine the work content (What)
- WHAT: (what?) Contents What is it?
- Please indicate the steps to perform the job.
- Make sure that the following step is the
development of the previous step.
3. Identify 3W
- WHERE: (Where?) May include the following
questions:
+ Work Where it done?
+ Delivery at any point?
+ Check in parts?
+ Test the operation there? ...
- WHEN: (when?) Is it done when, when to
communicate, when finished ...
+ To determine the duration of the work to be done,
you need to determine the urgency and importance level of each job.
+ There are 4 different types of work: work is
important and urgent task is important but not urgent, important work but not
urgent and not important job is not an emergency. You must perform the
important and urgent ago.
- WHO: (Who?) Include the following aspects:
+ Who is doing it.
+ Who checked.
+ Who supports.
+ Who is responsible for ...
4. Determine how to do (How)
HOW: (how?) Include the following contents:
- Documentation What is done (how to perform each
job)?
- What is the standard?
- If yes, then how machinery operates like?
5. Identify methods of control (Control)
Method of control (CONTROL) will involve:
- Work that is characterized by what?
- How to measure such properties?
- Measurement of tools, machines like?
- How many checkpoints and critical control points.
6. Identify methods of checking (Check)
Testing Method (CHECK) related to the following:
- There are certain steps that need to be checked.
Typically, how much work it needs the same number of steps to check.
- Frequency of checking how? The test was then
performed 1 or regular (if so, how often?).
- Who is examined?
- The checkpoint is essential?
- In your organization may not have sufficient
resources to inspect all stages, so we only examined the critical points.
- The key test to follow the Pareto principle
(20/80), which is the point of this test is only 20% of the amount but
accounted for 80% of errors.
7. Identify resources (5M)
Many plans often focus on work that does not pay
attention to these resources, but only new resources to ensure the plan is
feasible.
Resources include the following factors:
+ Man = Human Resources
+ Money = Money
+ Material = material / supply system
+ Machine = machinery / technology
+ Method = method works
- Man: include the following contents:
+ Who will do the work, they have the
qualifications, experience, skills, qualities, personality fit?
+ Who supports?
+ Who checks?
+ If you need to have enough resources, the
prevention of human resources to support it?
- Material: material / supply system, including the
following factors:
Identify the material standards.
+ Standard suppliers.
Identify methods of delivery.
+ The duration of delivery.
-Machine: Machinery
+ Machinery any good, there is no regular
maintenance.
+ The machine has been tested, no periodic
calibration.
+ Parameters are appropriate machine
-Method: Methods
+ There is no standard work.
+ Standard work or work instructions have not yet
approved.
+ There follow standard practices do not work.
III. CATEGORY
- Strategic Planning.
- Operational Plan.
- Planning the project.
- Objective.
- Plan year.
- Planning month.
- Planning the week.
1. Strategic Planning
- Features:
+ Duration: several years.
+ Framework: wide.
+ Goals: little details.
- The basic process of strategic planning:
+ Recognizing the opportunity.
Identify the target.
+ Develop the premise.
+ Identify alternatives.
+ Rating schemes.
+ Choice plans.
+ Planning auxiliary plans.
+ Quantification of planned budget.
- Output of strategic planning:
+ A business plan.
+ Plan development company.
2. Operational Planning
- Features:
+ Duration: day, week, month.
+ Framework: narrow.
+ Objective: To determine the details.
- The output of the operational plan: The
documentation activities of organizations such as:
+ The type of manual, handbook.
+ Process operation.
+ The provisions.
+ Work Instructions.
+ Forms.
+ The implementation plan goals, short-term
projects.
3. Planning Project
- Define the requirements of the project.
- Identify the basic processes.
- Identify the resources provided for the project.
- Develop plans to implement the project as a Gantt
chart.
4. Objectives
- Classification goals.
- Conditions of goals.
- Plan implementation goals.
a. Sort objectives:
- Objective-level company, department or individual.
- The objective of the company range from short term
to long term as follows:
+ Survival and growth.
+ Profit.
+ Allocation of resources and risks.
+ Yield.
+ Competitive Position.
+ Resource Development.
+ Develop technology.
+ Social Responsibility.
b. Conditions of objectives:
Conditions of objectives to ensure the requirements
of the SMART principle
- Specific - concrete, understandable
+ Indicators should be specific because it
orientations for future activities.
+ Do not say your goal is to lead the market, while
opponents are accounted for 40% market share.
+ Aim minimum accounted for 41% market share, then
you'll know you have to try to reach as many% more.
- Measurable - measurable
+ This indicator is not measured lyong not know
whether achieved or not?
+ Do not write: "to reply to the customer as
soon as possible". Please ask staff to reply the same day received.
- Achievable - medium strength
+ Target must be challenged to try, but do not set
targets that can not be achieved well.
+ If you are not gifted vocalist, do not set targets
to become superstars. Keep your ideal weight at 45kg can fit more power.
- Realistics - fact
+ This is the criteria for measuring the balance
between the ability to perform compared to your business resources (time,
personnel, money ..).
+ Do not set reduction targets of 20 kg in a month
to reach your ideal weight 45 kg in a month, so as not realistic.
- Timebound - a term
+ All work must have a deadline, otherwise it will
be delayed.
+ Bargains reasonable time to help you achieve just
the medium convalescence for other purposes.
5. Plan year plan
Information sources to plan the year include:
- From the company's strategy.
- From the project participants.
- From the company's goals and objectives assigned
by the company division.
- From the task mandates parts.
The content of the work plan for the year:
- The contents of the target task.
- Duration.
- The degree of importance of the work (to help the
department can focus on work and assess any late work).
6. Plan monthly plans
Sources of information to plan months:
- The work of the plan year.
- The last month of work remains.
- The new jobs generated by the delivery company.
Content month plan:
- The important work in May.
- The specific tasks include: job content, execution
time, people make.
- The work schedule has not been determined (but
must do in the next month or month).
7. Planning Plan a week
Sources of information for planning the week:
- The work planned months.
- The work of the last week have not done.
- The new jobs generated by the delivery company
added.
Content week plan:
- The important work during the week.
- The specific tasks include: work content, time of
implementation, the implementation, notes (required results).
- The work schedule has not been determined (but do
during the week or the week after).
However, do not be too rigid in the plan. Because
the fact of life is not young enough data to plan. Even the gifted is not fully
complete. So your plan needs to be updated, adding to suit actual conditions.
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